Human Resources and Business Affairs Coordinator

                                                            JOB DESCRIPTION

 

POSITION:                     Human Resources & Business Affairs Coordinator

DIVISION:                     Business Affairs

CLASSIFICATION:         Full-Time, Non-Exempt (30 Hours)

REPORTS TO:                 Director of HR

Position Summary:

Support the HR Department in an administrative capacity including but not limited to clerical functions in the HR and Business Affairs Department.

Human Resources Duties:

  • Assist employees with daily questions as the first point of contact for the department
  • Assist with the recruitment process:
  • Post vacancies for all open positions for WXXI, The Little and City Newspaper
  • Assist the Director of HR with screening resumes and rating applications
  • Manage Intern database, including logging of intern applications, distributing applications to managers for review, coordination of interviews, and creating internship offer letters.
  • Coordinate and schedule interviews, providing applicants with proper paperwork
  • Coordinates pre-employment screening process including employment verifications, reference checking, preparing offer package
  • Confirms onboarding schedule with all parties
  • Issues new hire, contractor, and replacement identification badges
  • Maintains all employment files, including creation and filing
  • Track employee performance reviews
  • Completes salary benchmarking/turnover surveys for agency
  • Completes monthly bill coding for department and reconciliations
  • Clerical functions to include: Making photocopies, scans/emails/faxes documents and performs other clerical functions
  • Assist in All-Staff meeting agenda building and attend job fairs as assigned
  • Assist the HR Director with special events, projects as needed (Employee Birthday Celebrations, Holiday Party, Employee Appreciation Luncheon, etc.)
  • Provide back-up administrative support to other departments, as needed, during the absence of administrative personnel.
  • Participate in membership drives and other station events, as required
  • All other tasks assigned by manager

Business Affairs Duties:

  • Provides administrative support to the President and CEO, and the Executive Vice President & GM during the absence of the Executive Administrative Assistant. Including answering phones for the President and CEO, and the Executive Vice President and GM.
  • Process incoming and outgoing mail; preparing letters; providing assistance with WXXI Board meetings and meeting materials, and the distribution of meeting materials to Finance Committee Board members; assuming responsibility of meeting minutes; updating organizational charts; and other support tasks as requested.
  • Assist the CFO and General Manager in preparing for the Board of Trustee Finance
  • Committee meetings. Prepare and email meeting notifications and agendas to Finance Committee members. Arrange refreshments for meetings, taking minutes for the Finance Committee meetings and drafting meeting minutes for management review prior to distributing meeting minutes to Finance Committee members. Maintaining records (electronic and paper) for the Board of Trustees Finance Committee, and ensuring all meeting minutes and materials are stored according to the Record Retention policy.
  • Recording of minutes for the bi-weekly Manager’s meetings and provide a draft of meeting minutes to managers prior to posting minutes to the Neighborhood.
  • Handle the processing of purchase orders and invoices in Intacct for the Business Affairs and HR department.

Educational Requirements:

Associate’s or Bachelor’s degree in Human Resources or related field preferred 

Experience:

  • 2 to 4 years of related experience and must demonstrate an understanding of HR processes, procedures, and policies, as well as knowledge of current Federal and State employment laws. Knowledge of payroll practices preferred.
  • Previous exposure to clerical work in an HR environment
  • Display strong customer service skills
  • Intermediate Microsoft Office skills
  • Must have strong time management, task prioritization, and organizational skills
  • Must have strong attention to detail
  • Ability to work with diverse group of employees
  • Excellent interpersonal and communication skills: Ability to communicate clearly, both in writing and verbally
  • Identifying issues and resolving problems in a timely manner; with the ability to exercise mature judgment.
  • Ability to maintain confidentiality.
  • Ability to work independently, be flexible and adjust to department demands.
  • Maintain flexible work schedule, as department needs require.

 

Working Conditions:

  • Regularly required to sit, use hands
  • Occasionally need to lift and/or move up to 10 pounds, with a potential of up to 25 pounds
  • Sedentary office environment  

Disclaimer:

The duties listed above are intended only as illustrations of the various types of work that may be performed and is not an inclusive summary of job duties and responsibilities. The omission of specific statements of duties or responsibilities does not exclude them from the position. This job description is subject to change by the Company as the needs of the Company and requirements of the job change.

                                    

Qualified applicants may submit their cover letter and resume to: hr@wxxi.org  

WXXI is committed to the policy of equal employment opportunity.  This policy expressly prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, family status, sexual orientation, disability, genetic predisposition or carrier status, domestic violence victim status, veteran status or status as a member of any other protected group or activity. 

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