Administrative Assistant in Technology & Operations and Radio

                                                            JOB DESCRIPTION

 

POSITION:                      Administrative Assistant

DIVISION:                       Technology & Operations and Radio

CLASSIFICATION:            Non‑exempt

REPORTS TO:                    Vice President, Technology & Operations Vice President, Radio

HOUR PER WEEK:            40 hours

DUTIES:

  1. Provide support services for Vice President of Technology & Operations, Vice President of Radio, Chief Engineer, and Operations and Radio personnel. This includes filing, copying, making travel arrangements, coordinating division budgets and distributing mail.
  2. Maintain divisional and capital cost accounts. This includes issuing purchase orders using Sage Intacct, and maintaining an updated record of entries into each account.
  3. Maintain divisional files for correspondence, reports, and time off.
  4. Institute and manage billing procedures, including tracking account invoicing and payments, and contacting clients regarding billing. Prepare billing documentation and work with accounting department to insure accurate billing for clients. Handle and maintain record-keeping in Excel for TOPS and Radio billing and FY billing.
  5. Provide support for Reachout Radio, including: scheduling of volunteer readers, maintaining the Outlook Calendar and reader contact database, managing subscriptions and reading materials, answering listener and general information calls, and coordinating new reader auditions.
  6. Support Underwriting with on air ticket giveaways, and traffic log debriefing.
  7. Assist Vice Presidents of Radio and Technology & Operations with the preparation of grant applications and proposals.
  8. Serve as radio liaison with volunteers, visitors and guests.
  9. Handle petty cash funds.
  10. Order, administer and maintain the inventory of office supplies.
  11. Record minutes at meetings as needed.
  12. Represent Technology & Operations and Radio at Support Team meetings
  13. Fill in as receptionist as needed.
  14. Participate in fund raising events as needed.
  15. Assist with other divisional duties as assigned.

EDUCATIONAL REQUIREMENTS: A.S. Degree in Office Technology preferred.

 

EXPERIENCE:  Two years administrative assistant experience.

 

SKILLS REQUIRED:                                 

  • Typing ‑ 50 wpm
  • Math aptitude preferred.
  • Bookkeeping skills
  • Computer skills: Microsoft Word, Excel

 

ADDITIONAL REQUIREMENTS: Ability to work well both independently and with a wide variety of people; strong organizational skills.

                                                                                                                                          

Qualified applicants may submit their cover letter and resume to: hr@wxxi.org  or mail to: WXXI HR Dept., 280 State St., Rochester, NY 14614. 

WXXI is an equal opportunity employer committed to excellence through diversity and inclusion. (EOE).

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